JOBS for AMERICA'S GRADUATES

e-NDMS

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JAG Model Programs capture critical data and information using a unique tracking system - Electronic National Data Management System - referred to as e-NDMS. JAG State Organizations and local programs contribute to the national database to collect, report and analyze data. JAG is committed to tracking and documenting three categories of critical information:

  • Students served
  • Services delivered
  • Outcomes achieved

The importance of a complete, accurate and timely database cannot be overstated. The national database (e-NDMS) provides valuable benefits in operating a state organization or a local program:

  • Access to participant and school, state and national summary data that documents students served, services delivered and outcomes achieved.
     
  • Identification of individual and state successes and areas where improvement is needed to achieve JAG’s process and performance goals.
     
  • Improvement in the understanding of how best to work with youth with multiple barriers.
     
  • Demonstration of the cost-effectiveness of intervening with at-risk students in high school or out-of-school.
     
  • Documentation of the network's ability to:
    • Decrease the dropout rate by targeting students in the 9th grade and staying with them through graduation
    • Increase the graduation rate by keeping students in school through graduation
    • Reduce youth unemployment after graduation
    • Increase the rate of employment among youth at greatest risk of staying unemployed
       
  • Documentation for funding sources, elected officials and public decision-makers.
     
  • An ability to “helicopter above” to evaluate the program's success in achieving the targeted outcomes. Ground level views make it difficult to see the big picture.

e-NDMS Summary Reports aggregates and provides information about the total program. The Summary Reports are identical to Participant Reports except they aggregate data and information for the entire program cohort or targeted groups. Managers and Specialists are able to generate Summary Reports easily using e-NDMS. Summary Reports are valuable because they provide data and information about the entire program cohort. Supervisors and managers are able to analyze the progress in implementing the JAG Model and the likelihood of achieving the high performance outcomes that JAG programs have historically achieved. More importantly, the Summary Reports provide JAG programs with the capability to document the students served, services delivered and outcomes achieved.

In-School Phase Summary Reports

  • Program Roster
  • Participant Profile Summary Report
  • Barrier Report
  • Contact Hour Summary Report
  • Competency Report
  • Progress Report
  • Student Retention Report
  • Special Group Reports.

Follow-up Phase Summary Reports

  • Job Placement and Follow-up Report
  • School Placement Report
  • Placement Summary Report

Participant Profile. This tool provides baseline information about program participants who benefit from JAG Model services. The purpose of the Participant Profile is to capture vital information about each participant, then, to aggregate the information to determine how best to serve the cohort selected for JAG Model services. The information in the individual files provides Specialists with high-level diagnostic information and data to be more responsive to the needs of individuals and the cohort in general. The first step in delivering quality services is to become familiar with the students served and the barriers that must be overcome to achieve the high performance results expected of JAG Model programs by funding sources and stakeholders.

Participant Contact. Fundingis provided JAG Model programs because the services delivered achieve extraordinary results. It takes regular and consistent contact to achieve a significant difference.” The contact information is considerably more accurate and instructive when daily entries are made using e-NDMS. Specialists are able to use e-NDMS to assign contact time to participants who received the services and for what purpose.

The following eight (8) categories are used to report contact hours for each participant:

  • Employability skills (classroom)
  • JAG Career Association Chapter
  • Community service
  • Guidance
  • Field trips and guest speakers
  • Academic remediation
  • Work-based learning
  • Other

Barrier Tracking. Specialists track participant barriers using information provided in the Participant Profile. As participants overcome each barrier with which they entered the JAG program, Specialists enter the date the barrier was overcome. There are some barriers that cannot be overcome, however, participants are helped to cope with the barrier. An Individualized Development Plan (IDP) is customized for each participant to overcome as many barriers as possible during the In-School Phase of the JAG program.

Competency Attainment. The JAG Model prescribes the delivery of a competency-based curriculum for each of the program applications implemented. On a daily basis, Specialists should be tracking the competencies attained in the classroom, Career Association Chapter, community service projects, field trips, remediation or other types of contact. The Competency Attainment Report lists the JAG competencies and the level of mastery of assigned competencies. JAG Pre– and Post-Tests are used to document attainment and verify knowledge gains by competency category.

Participant Progress. Key in-school performance is tracked for participants upon entry into the program. The primary purpose is to determine if satisfactory progress is being made toward keeping the participant in school through graduation. This information is particularly valuable in documenting the value of the services delivered during the In-School Phase. The performances tracked include:

  • grades
  • absences
  • suspensions
  • expulsions

Return to School Status is entered at the end of the school year and in September of the following year for participants in the 9th, 10th, and 11th grades who did not graduate during the prior year. The Return to School Status indicates if the participant is enrolled in the same high school, a different high school in the same district, or a different district. Specialists also track those that did not return to high school, whether they are attending a GED program, or if their status is unknown.

Follow-up Report. During the 12-month Follow-up, Specialists track contact with graduates, non-graduates, employers and educational institutions. Graduates and non-graduates are contacted at least monthly to determine their status and what additional services would be helpful for job placement, postsecondary enrollment or military service. Performance outcomes are tracked and recorded using e-NDMS during the follow-up.

The Management Report is an effective monitoring tool for Specialists and Managers who want a snapshot of their overall program. The following data and information is reported: school; roster; roster size; number of participant profiles; average barriers; most recent model services; number of pre– and post-tests; number of progress reports; average contact time; average wage; and average hours per week.

e-NDMS Training Plan

JAG offers a variety of training opportunities for Managers and Specialists.

  • e-NDMS Tutorial.  Each staff member’s e-NDMS account is configured to require users to complete the Tutorial prior to working on live data.  While working in the Tutorial, data is stored in an offline database so it will not damage or delete data within e-NDMS.  Do not enter real data when working through the Tutorial since the data is not transferred to e-NDMS.  When the Tutorial is completed, the data will be deleted.  The focus of the Tutorial is to make the user comfortable entering data and navigating the system.
     
  • New Staff Training.  A JAG National Trainer (or a state trainer) will conduct on-site New Staff Training which is divided into two vitally important categories:
    • JAG Model, Program Applications, and Best Practices
    • The Basics - Electronic National Data Management System
       
  • Online Webinar Training.  Online training will be offered where there is a small number of users to be trained or an emergency exists that requires a training solution.
     
  • Pre-NTS Professional Development Workshops.  Prior to the annual National Training Seminar in July, JAG offers a series of intensive, three-day workshops for those that would benefit from hands-on workshops with considerable interaction.
     
  • National Training Seminar.  In July, the largest professional development event is attended by approximately 300 delegates from the JAG State Organizations and local programs.  Workshops containing e-NDMS training include:
    • JAG 101: New Specialist Training I—for Specialists with one year or less of experience or need a refresher
    • JAG 102: Advanced Specialist Training—High School Program Improvement
    • JAG 200: Management Development Institute I—for Managers/Supervisors with one year or less of experience or who need a refresher
    • JAG 201: Management Development Institute II—for Managers/Supervisors with more than one year of experience interested in exploring and sharing advanced management practices and strategies to overcoming challenges facing JAG Model programs including the use of e-NDMS as a data management system.